USARFP is the most famous online tender search website, providing information on all government EOI from The United States. It is the stage in which the purchaser is making the prospective bidders aware of their procurement requirement through EOI notice.
This is not the tendering stage where the supplier is required to submit the complete offer along with the financial proposal. The other way of explaining EOI is that the purchaser is interested in making a shortlist of suppliers whom they will issue the tender document and will ask them to submit the offer. This stage of procurement can be equated with the pre-qualification stage.
In some cases, the purchasers have a standard Expression of Interest form, to which the interested bidders need to respond. When there is no standard format then the suppliers can submit the written Expression of Interest along with the EOI letter, mentioning their willingness to take part in the procurement process.
The expression of Interest letter should mention, apart from their willingness, the past orders executed, testimonials, list of plants and machineries, list of capable staff (very necessary in case of consulting assignment), and the financial statements of the company. The cover letter Expression of Interest can also contain some vital statistics which can instill confidence in the purchaser.
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